Best of www.BestZips.com (Collector's Edition)/Best of WWW.BESTZIPS.COM Collector's Edition (JCSM Shareware) (JCS Marketing).ISO/genealog/kk311.zip/KITHKIN.TXT

Text File | 1996-12-16 | 124KB | 3,157 lines

+--------------------------------------------------------------------------+
|                         KITH AND KIN for Windows                         |
|                                  V3.11                                   |
|                                User Guide                                |
|                                                                          |
|     This guide is an extract of the on-line help file KITHKIN.HLP        |
|               and should be used in conjunction with it.                 |
|                                                                          |
|                    [GRAPHIC] indicates a graphic image.                  |
|                  Consult the help file to see the graphic.               |
|                                                                          |
+--------------------------------------------------------------------------+
                    Shareware Industry Awards 1995 Nominee

============================================================================
CONTENTS
========

  1 GETTING STARTED

    1.1 The basics
      1.1.1 Using the Help file
      1.1.2 Introducing Kith and Kin
      1.1.3 Opening an existing tree
      1.1.4 Creating a new tree

  2 TASKS

    2.1 File handling
      2.1.1 Starting a new family tree
      2.1.2 Using the file selection dialog
      2.1.3 Saving a family tree
      2.1.4 Opening a family tree
      2.1.5 Opening a family tree automatically
      2.1.6 Positioning the tree area window automatically
      2.1.7 Importing a GEDCOM file
      2.1.8 Exporting a GEDCOM file
      2.1.9 Exporting a delimited text file

    2.2 Person data
      2.2.1 Adding a person
      2.2.2 Editing a person
      2.2.3 Deleting a person
      2.2.4 Adding and editing a person's notes
      2.2.5 Adding and editing a person's objects
      2.2.6 Setting user-defined field descriptions

    2.3 Family data
      2.3.1 Adding a family
      2.3.2 Editing a family
      2.3.3 Deleting a family
      2.3.4 Adding and editing a family's notes
      2.3.5 Adding and editing a family's objects

    2.4 Printing
      2.4.1 Printing family details
      2.4.2 Printing person details
      2.4.3 Printing an index
      2.4.4 Printing the tree layout
      2.4.5 Printing an indented descendant tree
      2.4.6 Printing a person's descendants
      2.4.7 Printing a person's ancestors
      2.4.8 Options for descendant & ancestral tree prints
      2.4.9 Printing a timeline
      2.4.10 Printing a census report
      2.4.11 Printing a missing data report
      2.4.12 Choosing fonts
      2.4.13 Formatting the page
      2.4.14 Viewing a printout on the screen
      2.4.15 Setting up or choosing the printer

    2.5 Screen
      2.5.1 Positioning the tree area window
      2.5.2 Choosing screen fonts
      2.5.3 Using the timeline window
      2.5.4 Selecting families
      2.5.5 Selecting families by relationship
      2.5.6 Zooming in and out of the tree area
      2.5.7 Snapping families to a grid

    2.6 General
      2.6.1 Entering dates
      2.6.2 Editing notes
      2.6.3 Working with objects
      2.6.4 Searching for a piece of text
      2.6.5 Searching for dates
      2.6.6 Searching for people in limbo
      2.6.7 Searching for date errors/inconsistencies
      2.6.8 Searching for events of a particular day
      2.6.9 Viewing tree statistics
      2.6.10 Finding the relationship between two people
      2.6.11 Choosing date formats
      2.6.12 Handling foreign languages
      2.6.13 Setting preferences
      2.6.14 Re-using codes from deleted people/families
      2.6.15 Exiting from the program

  3 REFERENCE

    3.1 General
      3.1.1 Person data
      3.1.2 Family data
      3.1.3 Alias Dialog
      3.1.4 Select dialog
      3.1.5 Keyboard / Mouse key assignments
      3.1.6 Version information
      3.1.7 Database limits
      3.1.8 OLE error codes
      3.1.9 Known incompatibilities
      3.1.10 Supported GEDCOM data
      3.1.11 Frequently asked questions
      3.1.12 Glossary

============================================================================

Copyright (c) SpanSoft 1993-1996 All rights reserved.

Please see the help file KITHKIN.HLP for support, registration, licence and
distribution details.

Written by:  Nick J Hunter

             SpanSoft
             11 Rowan Terrace
             COWDENBEATH
             Fife   KY4 9JZ
             Scotland

Telephone:   National:      [phone]
             International: [phone]
                            Voice or fax available 24hrs.
                            Calls by voice may be answered by machine.

E-Mail:      Internet:      [e-mail]

Web page:    http://ourworld.compuserve.com/homepages/SpanSoft

This software is known as "Of that Ilk" in Australia and New Zealand and
does not have any connection with the DOS program "Kith&Kin" created by
Coherent Software, Australia.

----------------------------------------------------------------------------

ASSOCIATION OF SHAREWARE PROFESSIONALS

SpanSoft is a member of the Association of Shareware Professionals (ASP).
The ASP wants to make sure that the shareware principle works for you. If
you are unable to resolve a shareware-related problem with an ASP member by
contacting the member directly, the ASP may be able to help. The ASP
Ombudsman can help you resolve a dispute or problem with an ASP member, but
does not provide technical support for members' products.

Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI
49442-9427 USA, FAX [phone] or send a CompuServe message via CompuServe
Mail to ASP Ombudsman 70007,3536.

============================================================================
1 GETTING STARTED
=================

1.1 The basics
--------------


1.1.1 Using the Help file
-------------------------

To display the "Getting Started" help topic use Help|Getting started from
the Kith and Kin main menu.

The help file is a complete on-line manual for Kith and Kin. As well as
providing context-sensitive help direct from Kith and Kin, it contains all
the technical information about the program and usage tips in an easy-to-use
format.

If you are not familiar with using Windows help files, read the 'help on
help' information. Do this by clicking the left mouse button on 'Help' in
the menu above the help file and then on 'How to Use Help' in the pull-down
menu.

You can get help by either selecting Help|Contents from the main menu or by
pressing F1. You can also get specific help on whatever task you are
carrying out by selecting the Help button in the current dialog.



1.1.2 Introducing Kith and Kin
------------------------------

Kith and Kin is a software package for documenting and storing family trees
which has been specially designed for the MS-Windows operating system. It
features an easy to use graphical interface and powerful multi-level editing
tools which makes it ideal for both large and small trees.

The program supports date and place of births, baptisms, deaths, burials,
marriages and divorces as well as multiple marriages and aliases for each
person. Each person has two user defined fields which could be used for
occupation, cause of death or any other suitable data. People and families
may have notes added as well as pictures, diagrams, sounds, etc (known as
objects) via Windows OLE.

The information which you enter into Kith and Kin is organised into
families. The main screen is a window into a tree area which displays each
family as a rectangle. Relationships between families are shown by parent
lines. Using the mouse, you can drag and position the family rectangles
within the tree area to form any tree layout you desire. You can zoom in and
out of the tree to give you an overview of the entire tree layout.

Once the tree has been built up, the family rectangles can be used for
direct access to data by double-clicking on the required family. You can
then move through the tree by selecting people and families from within the
family and person data. This makes it very easy to follow a particular route
through the tree whilst examining, updating or even adding data.

Navigating the tree on the screen is made easier by automatically
highlighting related families. You select whether you want to choose all
families descended from a particular root family, all families containing
ancestors of the root or just families which form a direct line between two
families.

Kith and Kin lets you see a timeline which displays the events associated
with selected families interspersed with notable historic events. These
events can be edited and added to using the TimeGen utility (supplied free
with registered versions of Kith and Kin).

A printed book can be produced with family group details (which may
incorporate pictures and diagrams) and a complete, cross-referenced index to
names and families. You have control over the formatting and extent of all
printed reports which also include person details, tree layout, descendant
and ancestral trees, indented tree, timeline, census report and missing data
report.

International users can modify date descriptors and all the text used when
printing reports. This means that Kith and Kin will print reports (and
display most data) in any language.

Compatibility with "Personal Ancestral File" GEDCOM files means you can
export and import data to and from other genealogy programs. You can also
use this feature to prepare extracts from tree files.

Kith and Kin will export text files which you can then use in other programs
such as databases or spreadsheets.


1.1.3 Opening an existing tree
------------------------------

A sample tree file has been provided which demonstrates a typical family
tree. This file is named SAMPLE.TRE and it should reside in the same
directory as Kith and Kin (KITHKIN.EXE).

To open this tree click on the [GRAPHIC] file open button in the button bar
just below the main menu. You will now see a file selection dialog. There
are three different ways in which you can select SAMPLE.TRE as follows.

1)  You can type in SAMPLE.TRE in the Filename field and press the <ENTER>
key or click on the OK button.
2)  You can click on SAMPLE.TRE in the Files list with the left mouse button
and then click on the OK button or press the <ENTER> key.
3)  You can double-click the left mouse button on SAMPLE.TRE in the Files
list.

If SAMPLE.TRE does not appear in the Files list, it may not have been copied
from your release disk into the Kith and Kin directory.

The sample tree file will then be opened and displayed on your screen.

Experiment with the PageUp, PageDown, Tab, arrow keys and the Home key which
all move the main window to a new part of the tree area. See Keyboard
(3.1.5) for explanations of what each key does.

Try dragging a family rectangle to a new position by putting the cursor
arrow over any family rectangle and then pressing and holding the left mouse
button. You will see the cursor change to [GRAPHIC] indicating that you can
now reposition the family rectangle. While still holding the mouse button
down, move the mouse and you will see a rectangular outline move about the
screen. When you have moved this outline to the desired position, release
the mouse button. The family rectangle will now move to the new position.
You can also drag more than one family at a time by following the same
procedure but with the Shift key held down each time you click on a family
rectangle. You can also select more than one family at a time by dragging
with the left mouse button not on any family. You will see a dotted marquee
expand as you drag the mouse. When the marquee has enclosed the required
families release the mouse button to select them.

You can display a summary of a particular family by putting the cursor arrow
over the family rectangle and then holding down the right mouse button.

Now try zooming out so that you can see more of the tree by clicking on the
[GRAPHIC] zoom out button in the button bar. As you continue to zoom out,
notice that the text and people icons disappear. This makes the display
faster and you can set the magnification at which the details disappear in
Options|Preferences. All the normal functions can still be used when your
have zoomed out. To return to normal viewing click on the [GRAPHIC] zoom in
button or press Ctrl+N.

Open the timeline window by clicking on the [GRAPHIC] timeline button. Now
click on family [F149] to select it. In the timeline window will appear all
the events associated with people in family [F149] as well as some famous
events of the period. Carefully click on the line which reads "10 Dec 1810 :
[P423] Robert HUNTER born at Clackmannan". The line turns red to indicate
that you have selected it and notice that two other lines also turn red (you
can find the last one by using the scroll bar). This feature allows you to
find quickly in the timeline window all events associated with a particular
person. To hide the timeline window again click on the [GRAPHIC] timeline
button.

If you forget what a button in the button bar does, simply hold down the
left mouse button over the required button without releasing it. At the
bottom of the screen the function of the button is displayed. Slide the
cursor off the button and release the mouse button.

To examine or modify a particular family's data, you can double-click the
left mouse button on a family rectangle. This will open a Family Data dialog
which will allow you to edit this family's data.

A sample object (a Paintbrush Picture) has been embedded in family [F118].
Open the object list by selecting the Objects button in the Family Data
dialog. You can then examine the photo by double clicking the left mouse
button on it or selecting the photo in the list and then selecting "Edit
Paintbrush Picture Object" from the menu (by clicking on the minus sign in
the top left of the dialog). Note that the colour resolution of the photo is
not high, because the number of colours has been reduced to 4 to ensure
compatibility with Paintbrush. If an error occurs, it may be that Windows
Paintbrush has not been set-up correctly on your computer.

You can examine or edit the data associated with the parents and children of
this family by selecting the appropriate edit button for parents or
double-clicking on a child in the Children list. This will open a Person
Data dialog which will allow you to edit this person's data.


1.1.4 Creating a new tree
-------------------------

When you first start Kith and Kin you will be presented with a blank tree
area. If you have been looking at SAMPLE.TRE select New from the File menu
to clear the tree.

Create your first family by selecting Add new family from the Edit menu or
press Ctrl+F6. This will bring up a family data dialog in which you may
enter the details for this family. The only fields which may be entered
directly in this particular dialog are the marriage details of the parents.
Do this first if you are going to use them (remember all text edit fields
are optional).

Next add the father by selecting the father add button (this action both
adds a new person to the tree and identifies him as the father of this
family).

This will bring up a person data dialog in which you may enter the details
for the father. To add the family of which the father is a child select the
child of family add button. This will again bring up a family data dialog
and details may be entered as above.

Multiple dialogs may be opened like this up to a maximum of six. Exit each
dialog in turn by selecting the Ok or Cancel button.

When all family data and person data dialogs have been closed any new
families must be placed on the tree area. This is indicated by the cursor
changing to [GRAPHIC]. Move the cursor to the required position and click
the left mouse button. All new families will be displayed as family
rectangles. Note that whenever the cursor is this "inwards arrows" shape,
you must click the left mouse button to place the families before you can do
anything else. Don't worry if the families are placed in the wrong position,
you can always move them afterwards.

Save your new family tree by selecting Save as from the file menu.


============================================================================
2 TASKS
=======

2.1 File handling
-----------------


2.1.1 Starting a new family tree
--------------------------------

From the File menu select New.

This will first check to see if the current tree needs to be saved and then
clear the tree.


2.1.2 Using the file selection dialog
-------------------------------------

The file selection dialog is displayed in response to various events in Kith
and Kin. The dialog allows you to choose an existing file or assign a
filename to a new file.

Ensure that the Directory name is correct. The Files list only shows files
of the selected type within the current directory. It may sometimes be
necessary to move to another drive or directory, either to find the file you
are looking for or to ensure that a new file is written in the correct drive
or directory. To select a different drive double-click on the drive letter
in the Directories list (eg. [-a-]). To move through the directory structure
double-click on a directory name (eg. [kithkin]) to move down a level, or on
[..] to move back a level. The Directory name will change to show the
current directory.


File|Open or Options|StartupFile:
Select the type of file to open, Kith and Kin tree (.TRE) or GEDCOM (.GED).
Select the required file from the available files list. In the case of a
GEDCOM File|Open, a GEDCOM import dialog will then open.


File|Save as:
Select the type of file to save, Kith and Kin tree (.TRE), GEDCOM (.GED) or
Text (.TXT). Enter the required file name in the Filename box ensuring that
the "*" has been deleted and select the Ok button. It is not necessary to
enter the file extension (eg .TRE) as this is derived from the File Type
selection. In the case of a GEDCOM File|SaveAs, a GEDCOM export dialog will
open. In the case of a Text file a Delimited Text File dialog will open.


Export reports to text file:
Some reports can be sent to a text file instead of the printer. Enter the
required file name in the Filename box ensuring that the "*" has been
deleted and select the Ok button. It is not necessary to enter the file
extension (ie .TXT) as this is derived from the File Type selection. Only
.TXT file types can be written.


2.1.3 Saving a family tree
--------------------------

Either  From the File menu select Save.
or  Press F2.
or  Click on the [GRAPHIC] file save button in the button bar.

The tree will be saved with the name of the file shown in the main window
title. If the tree has no current filename the command will act as if Save
As had been used.


2.1.4 Opening a family tree
---------------------------

Either  From the File menu select Open.
or  Click on the [GRAPHIC] file open button in the button bar.

This will first check to see if the current tree needs to be saved and then
bring up a file selection dialog.

Use File|Open for loading Kith and Kin tree files (.TRE) and importing
GEDCOM files (.GED).

Saving a tree with a different name or format
From the File menu select Save as.

This will bring up a file selection dialog.

Use File|SaveAs for saving Kith and Kin tree files (.TRE), exporting GEDCOM
files (.GED) and delimited text files (.TXT). If you save a Kith and Kin
tree file with File|SaveAs, the name of the current tree will be changed to
the saved filename.


2.1.5 Opening a family tree automatically
-----------------------------------------

From the Options menu select Startup file.

This will bring up the file selection dialog. You may select an existing
file or enter a new file name. The program will attempt to load the tree
automatically each time the program is started unless the program is
launched from a tree file in the File Manager (you have to associate .TRE
files with KITHKIN.EXE to do this, using File|Associate in the Windows File
Manager).


2.1.6 Positioning the tree area window automatically
----------------------------------------------------

From the Options menu select Startup family.

Selecting the Change button will bring up the Select Dialog. You may select
any family in the current tree. The program will attempt to move the tree
area window to that family automatically each time the current tree file is
opened. If no family is selected the window will start in the upper left
corner of the tree area.

The tree area will be scrolled to this family each time the HOME key is
pressed.


2.1.7 Importing a GEDCOM file
-----------------------------

Either  From the File menu select Open.
or  Click on the [GRAPHIC] file open button in the button bar.

then select GEDCOM from the file type list in the file selection dialog.

When you have selected the required file and the Ok button, you will be
given the choice of various options for importing a GEDCOM file, as follows.

Create new tree:
The current tree (if any) will be closed and the imported data will form the
basis of a new tree, untitled.

Import into current tree:
The current tree (if any) is retained and the imported data is added to it.

Store extra data in notes:
"Extra data", is GEDCOM data which Kith and Kin recognises, but has no
specific field for. By setting this option any extra data will be added to
the appropriate set of notes. See Supported GEDCOM data (3.1.10) for a list
of recognised extra data.

List extra data in GEDERR.TXT:
By setting this option any extra data will be added to the GEDCOM import
error log, GEDERR.TXT.

Convert invalid dates to text:
By setting this option any dates encountered which are invalid (eg. they do
not conform to the GEDCOM standard date format DD MMM YYYY) are imported but
are converted to date phrases.

Display file header and submitter:
The GEDCOM file header and any submitter information will be displayed as it
is read from the file.

IBM (DOS) character set code page:
GEDCOM files created with the IBMPC character set (usually from a DOS
program) may have been written using one of the alternative DOS code pages.
These pages are generally used in non-English speaking countries and contain
extra characters such as "ñ" to cover the additional diacritics used in
their language.

You can select one of the following code pages and Kith and Kin will convert
the incoming extra characters into the appropriate ANSI characters for use
in Windows. If you are in doubt about which code page was used to create the
GEDCOM file, assume it was 437 English.

Code pages supported:
  437 English
  850 Latin I
  860 Portuguese
  863 Canadian-French
  865 Nordic



If the program encounters the end of a GEDCOM file before finding the TRLR
record, it assumes that the file has been split over more than one disk (or
file). You will be prompted to insert the disk containing the next file in
sequence. GEDCOM files split into several files are named <filename>.GED,
<filename>.G00, <filename>.G01, etc, where <filename>.GED is the filename
specified for input in the file selection dialog.

Errors encountered during a GEDCOM import are always reported in GEDERR.TXT
and you can optionally open this file using Windows Notepad after the
import.


See also: Known incompatibilities (3.1.9)


2.1.8 Exporting a GEDCOM file
-----------------------------

From the File menu select Save as then select GEDCOM from the file type list
in the file selection dialog.

When you have entered the filename and selected the Ok button, you will be
given the choice of various options for exporting a GEDCOM file, as follows.

All families:
Set this option to export all people and families from the current tree.

Selected families:
Export only the currently highlighted families and the people who appear in
them by setting this option.

One person:
A select dialog will open with which to select a single person for
exporting.

Kith and Kin specific data:
If you are creating a GEDCOM file which will be used to transfer data to
another program you should ensure that this option is off. Many programs
which should ignore the extra data which Kith and Kin generates do not. This
option must be on if you intend to use the GEDCOM file for loading into Kith
and Kin later.

Include objects:
If you want the GEDCOM file to include the objects associated with the
people or families you are exporting, set this option. Objects exported in
this way can only be imported by Kith and Kin V2.0 or later, and will
produce a very large amount of output.

External notes:
If you want the GEDCOM file to include notes from external files linked to
the people/families which are being exported, set this option.

If the "Kith and Kin specific data" option is set, the GEDCOM file will also
contain the filenames of the external notes files. Note that importing a
GEDCOM file which was exported from Kith and Kin with both these options set
will not import the notes from the external files, only the filenames. You
must supply all the relevant external notes files as well as the GEDCOM file
in order to import all notes successfully into Kith and Kin.

Output character set:
Kith and Kin will produce GEDCOM files using either the Windows ANSI or
ANSEL sets. The ANSEL set is more appropriate for non-English languages and
should also be used to comply with GEDCOM V5.5. However, Windows ANSI is
normally used for transferring data to most other Windows programs.

Submitter information:
If you want to include your name, address, phone number and any comments
relevant to the particular GEDCOM file, enter them here. They will be output
as part of the SUBM record. If all four fields are empty, no SUBM record
will be output.


If the GEDCOM file becomes too big for the disk it is being written to, the
program will prompt you to insert another blank disk and will repeat this as
necessary until the entire file has been written. Subsequent files will be
named <filename>.G00, <filename>.G01, etc, where <filename>.GED is the
filename specified for output in the file selection dialog.


2.1.9 Exporting a delimited text file
-------------------------------------

From the File menu select Save as then select Text from the file type list
in the file selection dialog.

When you have entered the filename and selected the Ok button, you will be
given the choice of various options for exporting a delimited text file.

A delimited text file is useful for exporting data from Kith and Kin to
other applications such as a database or spreadsheet program. Once the data
is in a database, for instance, you can produce customised list reports.

A delimited text file is a standard ASCII text file which has a separate
data record (for instance all the data for a single person) on each line.
Each field in a record is separated from the next by a delimiting character
(or field delimiter).

Families to export:
All prints every family, Selection prints all families which are currently
highlighted, Range prints all families which fall inside the range of code
numbers specified in From and To.

Person record:
Select the fields which you want included in a person record by clicking on
each check box. As you select each field a number appears beside it. This
number indicates the order in which the fields will be placed in the person
record. If you want to change the field order either click on the Clear
Fields button to start again, or click on a field which is already selected
to deselect it. If no fields are selected person records will not be
exported.

Family record:
Select the fields which you want included in a family record in the same way
as the Person record above. Depending on the application you intend to
transfer the data to, it may not be appropriate to mix people and family
records in the same text file. You may have to export people to one file and
families to another.

Field delimiter.
Select the character to use as the separator between fields. Tab, semicolon
and comma are pre-defined or you may enter another character in the Other
box.

Use quotes:
You can make Kith and Kin enclose each field in quotes. This makes doubly
sure that characters in the data will not be regarded as field delimiters by
accident (eg. you can have commas in your data and use a comma as the field
delimiter). Whether you use quotes or not depends on the application you
intend to transfer the data to since they are normally stripped out by the
receiving application. If your data contains quotes, Kith and Kin will
double-up any quotes it finds. Doubled-up quotes are normally reduced to a
single quote by the receiving application.

2.2 Person data
---------------


2.2.1 Adding a person
---------------------

Either  From the Edit menu select Add new person.
or  Press Ctrl+F5.
or  New people are also added as a result of selecting the add button of a
Child, Father or Mother in a Family Data Dialog.

Any of these actions will bring up a Person Data Dialog.

See also: Re-using codes (2.6.14)
See also: Database limits (3.1.7)


2.2.2 Editing a person
----------------------

Either  From the Edit menu select Edit person. A Select Dialog will be
displayed.
or  Press F5. A Select Dialog will be displayed.
or  Click on the [GRAPHIC] edit person button in the button bar. A Select
Dialog will be displayed.
or  Select the edit button of a Child, Father or Mother in a Family Data
Dialog.
or  Double-click the left mouse button on a Child in a Family Data Dialog.

Any of these actions will bring up a Person Data Dialog.


2.2.3 Deleting a person
-----------------------

From the Edit menu select Delete person.

This will bring up a Select Dialog with which to select the person to be
deleted. Selecting Ok will immediately and irrevocably delete the person
from the tree.


2.2.4 Adding and editing a person's notes
-----------------------------------------

Either  From the Edit menu select Person notes. This will bring up a Select
Dialog from which to select the appropriate person.
or  Press Shift+F5. This will bring up a Select Dialog from which to select
the appropriate person.
or  Select the notes button in a Person Data Dialog.

A Notes Dialog will then open in which to edit notes and maintain external
notes files.

See also: Editing notes (2.6.2)


2.2.5 Adding and editing a person's objects
-------------------------------------------

Either  From the Edit menu select Person objects. This will bring up a
Select Dialog from which to select the appropriate person.
or  Press Alt+F5. This will bring up a Select Dialog from which to select
the appropriate person.
or  Select the objects button in a Person Data Dialog.

An Objects Dialog will then open in which to edit the objects.

See also: Working with objects (2.6.3)


2.2.6 Setting user-defined field descriptions
---------------------------------------------

See: Setting preferences (2.6.13)

2.3 Family data
---------------


2.3.1 Adding a family
---------------------

Either  From the Edit menu select Add new family.
or  Press Ctrl+F6.
or  New families are also added as a result of selecting the add button of a
Marriage or a Child of Family in a Person Data Dialog.

Any of these actions will bring up a Family Data Dialog.
Following the addition of a new family the cursor will change to [GRAPHIC].
This indicates that the new family rectangle(s) must be placed on the tree
area. Move the cursor to the desired position and click the left mouse
button to place the families.

If you want to place the new family on part of the tree area which is not
currently visible, move the cursor to the edge of the window in the
direction in which you want to move (eg. if you want to place the family to
the right of the currently displayed area, move the cursor up against the
right hand edge of the window). The window will scroll in small increments.
You can scroll the window in larger increments by holding down the CTRL key.
You can also scroll the window using the PageUp, PageDn, Tab, Home and
cursor keys.

See also: Re-using codes (2.6.14)
See also: Database limits (3.1.7)


2.3.2 Editing a family
----------------------

Either  From the Edit menu select Edit family. If a single family is
currently highlighted then that family will be selected for editing
otherwise a Select Dialog will be displayed.
or  Press F6. If a single family is currently highlighted then that family
will be selected for editing otherwise a Select Dialog will be displayed.
or  Click on the [GRAPHIC] edit family button in the button bar. If a single
family is currently highlighted then that family will be selected for
editing otherwise a Select Dialog will be displayed.
or  Double-click the left mouse button on a family rectangle.
or  Select the edit button of a Marriage or a Child of Family in a Person
Data Dialog.
or  Double-click the left mouse button on a Marriage in a Person Data
Dialog.

Any of these actions will bring up a Family Data Dialog.


2.3.3 Deleting a family
-----------------------

From the Edit menu select Delete family.

If a single family is currently highlighted then that family will be
immediately deleted otherwise a Select Dialog will be displayed. Selecting
Ok will immediately and irrevocably delete the family from the tree.


2.3.4 Adding and editing a family's notes
-----------------------------------------

Either  From the Edit menu select Family notes. If a single family is
currently highlighted then the notes associated with that family will be
selected for editing otherwise a Select Dialog will be displayed.
or  Press Shift+F6. If a single family is currently highlighted then the
notes associated with that family will be selected for editing otherwise a
Select Dialog will be displayed.
or  Select the notes button in a Family Data Dialog.

A Notes Dialog will then open in which to edit notes and maintain external
notes files.

See also: Editing notes (2.6.2)


2.3.5 Adding and editing a family's objects
-------------------------------------------

Either  From the Edit menu select Family objects. If a single family is
currently highlighted then the objects associated with that family will be
selected for editing otherwise a Select Dialog will be displayed.
or  Press Alt+F6. If a single family is currently highlighted then the
objects associated with that family will be selected for editing otherwise a
Select Dialog will be displayed.
or  Select the objects button in a Family Data Dialog.

An Objects Dialog will then open in which to edit the objects.

See also: Working with objects (2.6.3)

2.4 Printing
------------


2.4.1 Printing family details
-----------------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Family details from the Print Selection Dialog.

This will bring up the Print Family Details Dialog which will print one or
more family group sheets based on the selection of the following options.
The fonts used will be those previously selected using Options|Fonts.

All / Selection / Range:
Only one of these options may be selected. All prints every family,
Selection prints all families which are currently highlighted, Range prints
all families which fall inside the range of code numbers specified in From
and To.

The following fields specify what details to include in the printout. One or
more may be set.
Include person codes:
A person code will be printed beside the name of each person.

Include aliases:
Aliases will be included in places where a person's details are being
printed.

Details everywhere:
A person's details will be printed wherever that person's name appears. If
not set then the details are only printed where the person appears as a
child or, if the person has no child of family, then wherever the person's
name appears.

Export to text file:
This report may be sent to a text file instead of the printer. A File
Selection Dialog will open where you should enter the filename to be used
for the text file. The default filename is PRINT.TXT. This file may be then
be used by a text editor or word processor. Objects are not included in a
text file.


2.4.2 Printing person details
-----------------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Person details from the Print Selection Dialog.

This will bring up the Print Person Details Dialog which will print one or
more person's details based on the selection of the following options. The
fonts used will be those previously selected using Options|Fonts.

All / Selection / Range:
Only one of these options may be selected. All prints every person,
Selection brings up a Selection Dialog with which you may select a single
person to print, Range prints all people which fall inside the range of code
numbers specified in From and To.

The following fields specify what details to include in the printout. One or
more may be set.
Include person codes:
A person code will be printed beside the name of each person.

Include aliases:
Aliases will be included for the selected person(s).

Export to text file:
This report may be sent to a text file instead of the printer. A File
Selection Dialog will open where you should enter the filename to be used
for the text file. The default filename is PRINT.TXT. This file may be then
be used by a text editor or word processor. Objects are not included in a
text file.


2.4.3 Printing an index
-----------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Index from the Print Selection Dialog.

This will bring up the Print Index Dialog which will print a family and/or
person index for the current tree based on the selection of the following
options. The fonts used will be those previously selected using
Options|Fonts.

Sort:
Select either By name or By code. "By name" produces an alphabetic index
sorted on the surname and firstnames of each person or father of a family. A
"By Code" index is sorted on the code of each person or family.

Family index:
If set then an index to families will be printed.

The following fields specify what details to include in the family index.
One or more may be set.

Person codes:
A person code will be printed beside the name of each person.

Marriage details:
The date and place of marriage will be included.

Person index:
If set then an index to people will be printed.

The following fields specify what details to include in the person index.
One or more may be set.

Person codes:
A person code will be printed beside the name of each person.

Birth details:
The date and place of birth will be included.

Death details:
The date and place of death will be included.

Aliases:
Index entries will be generated for each alias of a person.

Export to text file:
This report may be sent to a text file instead of the printer. A File
Selection Dialog will open where you should enter the filename to be used
for the text file. The default filename is PRINT.TXT. This file may be then
be used by a text editor or word processor. Objects are not included in a
text file.


2.4.4 Printing the tree layout
------------------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Tree layout from the Print Selection Dialog.

This will bring up the Print Tree Dialog which will print the entire tree
area based on the selection of the following options. The fonts used will be
those previously selected using Options|Fonts.

Families:
Select All to print entire tree or Selection to print only the currently
selected families.

Family code:
If set then the family code will be printed in each rectangle.

Marriage details:
If set then the marriage date and place will be printed in each rectangle.

Children icons:
If set then people icons representing children will be printed in each
rectangle.

Text line spacing:
Enter a decimal number to indicate any deviation from the standard line
spacing eg:

1 = use standard line spacing,
0.5 = reduce the line spacing to half of standard,
2 = increase line spacing to double spaced.

Female lines dotted:
If set then dotted lines will be used to represent female links. Solid lines
as used for male links will be used if not set.

Label format:
Only one of the following options may be selected to indicate the format of
each rectangle label.

Father's surname:
Only the father's surname will be printed.

Father's and mother's surname:
Father's and mother's surname will be printed.

Father's and mother's full names:
The full names of both father and mother will be printed.

Print ? pages wide by ? tall:
By default, Kith and Kin will squeeze the entire tree onto a single page. If
you want to print the tree over several pages and join them together
afterwards, enter suitable numbers here.

Keep aspect ratio:
If this option is set, Kith and Kin will print the entire tree keeping the
width to height ratio the same as it appears on the screen, in other words
the overall shape of the tree will not change. If you want to make the tree
fill the page (or pages, see above) with no wasted space at top, bottom or
either side, turn this option off.


2.4.5 Printing an indented descendant tree
------------------------------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Indented tree from the Print Selection Dialog.

This will bring up a Select Dialog with which to select the person to base
the printout on. You will then see the Print Indented Tree Dialog which will
allow you to print a descendant tree based on the following options. The
fonts used will be those previously selected using Options|Fonts.

Report title:
You may enter any text to be printed at the top of the printout. The default
is the name of the root person.

The printout may include one or more of the following:

Codes:
Person and family codes are printed beside the name of the person or family.

Birth/baptism date:
Include the birth or (if no birth) baptism date for a person.

Death/burial date:
Include the death or (if no death) burial date for a person.

Marriage/div. date:
Include the marriage or (if no marriage) divorce date for a family.

Places:
Include the places for any of the above dates.

Generation nos.:
Print the number of generations that the current person is from the root
person, against the left margin.


Expand to ? generations:
If this figure is 0, the printout will include every descendant of the
selected person. However, large trees may produce printouts which are
impossible to fit onto a single page. You may limit how many generations the
report will cover by changing this entry. For example, 2 generations of
descendants will produce the selected person, his children and his
grandchildren.

Export to text file:
This report may be sent to a text file instead of the printer. A File
Selection Dialog will open where you should enter the filename to be used
for the text file. The default filename is PRINT.TXT. This file may be then
be used by a text editor or word processor.

See also: Printing a person's descendants (2.4.6)


2.4.6 Printing a person's descendants
-------------------------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Descendant tree from the Print Selection Dialog.

This will bring up a Select Dialog with which to select the person to base
the printout on. The printout will be based on the options selected from the
Print Descendants Dialog and the fonts used will be those specified in
Options|Fonts.

This printout will consist of a tree with the selected person at the top and
all of his directly related (blood) descendants and spouses below. The tree
tends to be wide rather than long so use a small font and print landscaped.

See also: Options for descendant and ancestral tree prints (2.4.8)
See also: Printing an indented descendant tree (2.4.5)


2.4.7 Printing a person's ancestors
-----------------------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Ancestral tree from the Print Selection Dialog.

This will bring up a Select Dialog with which to select the person to base
the printout on. The printout will be based on the options selected from the
Print Ancestors Dialog and the fonts used will be those specified in
Options|Fonts.

This printout will consist of a tree with the selected person at the bottom
and all of his directly related (blood) ancestors above. The tree tends to
be wide rather than long so use a small font and print landscaped.

See also: Options for descendant and ancestral tree prints (2.4.8)


2.4.8 Options for descendant & ancestral tree prints
----------------------------------------------------

Report title:
You may enter any text to be printed at the top of the printout. The default
is the name of the root person.

The printout may include one or more of the following:

Codes:
Person and family codes are printed beside the name of the person or family.

Child surnames:
The surname for every child is included. If not set, the surnames can still
be determined from the surname of the father of each family.

Birth details / Baptism details / Death details / Burial details:
Each of these dates and places associated with a person may also be
included.

User defined fields:
Data from each field may be included in the printout. If there are no
descriptions for these fields in Options|Preferences then the check box
labels will be blank.

Marriage details / Divorce details:
Each of these dates and places associated with a family may also be
included. Note that these details are not printed on an Ancestral Tree.
The following options may also be set:

Wrap surnames:
In order to save horizontal space, the surnames may be printed below the
firstnames of each person by setting this option.

Inside margins:
Trees which are too large to fit on a single page will be split onto
multiple pages. When this option is set, each page will have margins as
defined in page setup. When this option is not set, margins which would be
along the "joins" of the printout will be set to zero. This is particularly
useful when printing a large tree landscape on continuous paper. If you find
that data is missing from the edges of your printout, particularly on page
(laser) printers, try setting Inside Margins and increasing the margin
values until all the data is visible. A degree of overlapping text is
printed to make it easier to paste together adjoining sheets.

Expand to ? generations:
If this figure is 0, the printout will include every descendant or ancestor
of the selected person. However, large trees may produce printouts which are
impossible to fit onto a single page. You may limit how many generations the
report will cover by changing this entry. For example, 2 generations of
descendants will produce the selected person, his children and his
grandchildren.


2.4.9 Printing a timeline
-------------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Timeline from the Print Selection Dialog.

This will bring up the Print Timeline Dialog which will print a timeline
report based on the selection of the following options. The fonts used will
be those previously selected using Options|Fonts.

Families:
Only one of these options may be selected. All prints every family,
Selection prints all families which are currently highlighted, Range prints
all families which fall inside the range of code numbers specified in From
and To.

Dates:
Only one of these options may be selected. All makes every available date
valid, Within families only includes dates from the earliest date in the
families selection above minus one year to the latest date plus one year,
Range includes dates which fall inside the range of dates specified in From
and To.

Report title:
You may enter any title to be printed at the top of the report. The default
is "Timeline".

Include codes:
Person and family codes will be included in the report.

Include events:
Events from TIMELINE.TML between the selected dates above will be added to
the report.

Export to text file:
This report may be sent to a text file instead of the printer. A File
Selection Dialog will open where you should enter the filename to be used
for the text file. The default filename is PRINT.TXT. This file may be then
be used by a text editor or word processor. Objects are not included in a
text file.


2.4.10 Printing a census report
-------------------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Census report from the Print Selection Dialog.

This will bring up the Print Census Dialog which will print one or more
family group sheets based on the selection of the following options. The
fonts used will be those previously selected using Options|Fonts.

All / Selection / Range:
Only one of these options may be selected. All prints every family,
Selection prints all families which are currently highlighted, Range prints
all families which fall inside the range of code numbers specified in From
and To.

Date:
Enter the date of the census or other event. Kith and Kin will print family
details for each family selected above which apply on this date. For
example, if only two children in a five children family were born on or
before the census date then only those two children will appear on the
family sheet.


The following fields specify options for the printout. One or more may be
set.

Include person codes:
A person code will be printed beside the name of each person.

Include aliases:
Aliases will be included in places where a person's details are being
printed.

Notes:
Include person and family notes.

Family per page:
Start each family on a new page.

Export to text file:
This report may be sent to a text file instead of the printer. A File
Selection Dialog will open where you should enter the filename to be used
for the text file. The default filename is PRINT.TXT. This file may be then
be used by a text editor or word processor. Objects are not included in a
text file.


2.4.11 Printing a missing data report
-------------------------------------

Either  From the File menu select Print.
or  Click on the [GRAPHIC] print button in the button bar.

Then select Missing data report from the Print Selection Dialog.

This will bring up the Missing Data Report Dialog which will print a list of
people or families which have no data in selected fields. The fonts used
will be those previously selected using Options|Fonts.


Person fields:
Select one or more fields from the list. Each field selected will be
included in the search. If any of the selected fields have no data for a
particular person, that person is included in the report.

Family fields:
Select one or more fields from the list. Each field selected will be
included in the search. If any of the selected fields have no data for a
particular family, that family is included in the report.

Export to text file:
This report may be sent to a text file instead of the printer. A File
Selection Dialog will open where you should enter the filename to be used
for the text file. The default filename is PRINT.TXT. This file may be then
be used by a text editor or word processor.


2.4.12 Choosing fonts
---------------------

From the Options menu select Fonts.

This will bring up the Fonts Dialog from which the fonts for various
features of printed documents and screen items may be set.

First select the Printer or Screen check box to display the appropriate font
list.

Select a feature to change from the list and a sample of the currently
selected font will appear in the Sample Window. Selecting the Change button
or double-clicking on the feature in the list will bring up a standard font
selection dialog. You can then change the typeface, style, size, effects and
colour of the font. Note that you are not limited to using the listed font
sizes.

Printer fonts:

Desc/Anc tree : Title
The report title will be printed using this font in Descendant and Ancestral
trees.

Desc/Anc tree : Names
The names of each person will be printed using this font in Descendant and
Ancestral trees.

Desc/Anc tree : Details
Details such as date and place of birth and all other information is printed
in this font in Descendant and Ancestral trees.

Details/Census : Title
The surname of the family unit or person's name which appears at the top of
the page in Family/Person and Census reports.

Details/Census : Code
The code number which appears in the top right corner in Family/Person and
Census reports.

Details/Census : Headings
For family details the headings are "Parents", "Children" and "Family in
Family/Person and Census reports".

Details/Census : Names
The line containing the name of each parent and child in Family/Person and
Census reports.

Details/Census : Notes
The text of notes and details in Family/Person and Census reports.

Indent tree : Title
Title line for the indented descendant tree printout.

Indent tree : Text
The text of the indented descendant tree printout.

Index : Title
The title for each index is either "Index to People" or "Index to Families".

Index : Text
The text of the index entries.

Timeline : Title
The title for a printed timeline.

Timeline : Text
The font used for dated events from the tree data in a printed timeline.

Timeline : Events
The font used for historical events taken from the TIMELINE.TML file in a
printed timeline.

Missing data : Title
Title line for the missing data report.

Missing data : Text
The text of the missing data report.

Revision footer
In all printed documents a revision date is optionally printed at the bottom
of each page. See Formatting the page (2.4.13) for details on how to modify
the footer.

Tree layout : Text
All the text on the tree document will be printed using this font.


Screen fonts:

Family rectangle text
The font used for code and surnames within the family rectangles on the
screen.

Family summary text
The font used for displaying a family summary (in response to a right mouse
click) on the screen.

Timeline : Normal
The normal text within the timeline window.

Timeline : Highlight
The text within the timeline window which has been selected by clicking on
it.

Timeline : Event
The text of historical events within the timeline window taken from the
TIMELINE.TML file.


2.4.13 Formatting the page
--------------------------

From the Options menu select Page setup.

The page setup dialog allows you to format various features of the layout of
all printed documents.

Margins
Enter the measurement for each of the page margins. The unit of measure may
be either inches or millimetres. Note that problems with printouts may be
encountered when setting small margins. The printer you are using may have a
non-printing area around the edge of the physical page and this may lead to
missing or garbled print. If you have problems like this, try increasing the
size of the margins.

Revision Footer
Set Include to print a revision date footer on every page of each printed
document. It is useful to have the current date printed on each report,
particularly when the tree data is constantly being updated and only updated
sections are being reprinted. The footer is printed just below the bottom
margin and takes the following format: <document> <text> <date>

<document> is dependant on the type of document being printed, eg. "Tree",
"Index", etc.
<text> is user defined text which may be entered in the Text field.
<date> is the current date and is formatted the style selected for date
output format in Options|Preferences.

eg. On the Family Details document for family F56, the current date is 5th
September 1992 formatted DD-MM-YYYY and the text field is "Revision:", the
following footer is printed: "[F56] Revision: 5-9-1992"


2.4.14 Viewing a printout on the screen
---------------------------------------

Any report may be viewed on the screen instead of being sent to the printer.
When Kith and Kin is displaying a print preview the normal Tree Area display
is hidden.

From the File menu select Print preview then select the required report from
the Print Selection Dialog.
The print preview window displays the printout a page at a time.

The following controls are available:

[GRAPHIC] Next page button:Display the next page of the printout. This
button becomes disabled when the end of the printout has been reached.

[GRAPHIC] View page button:Display the whole of the current page. This
button is enabled when you have zoomed into the page.

You can zoom into a specific area on the current page by dragging a marquee
around the area of the page. As you release the mouse button Kith and Kin
displays the selected area magnified to fill the screen.

To cancel the print preview either during or at the end of the printout,
click on the Cancel button. Kith and Kin returns to the normal tree area
display.


2.4.15 Setting up or choosing the printer
-----------------------------------------

From the File menu select Print setup.

This will display a list of available printers. Select the required printer
and if you want to change the settings for that printer (paper size,
orientation etc), select the setup button to open the printer driver's setup
dialog.

See Windows or your printer driver documentation for further details of the
setup dialog for particular printers.

2.5 Screen
----------


2.5.1 Positioning the tree area window
--------------------------------------

Either  From the Search menu select Go to family.
or  Press F9.
or  Use PageUp, PageDn, Tab, Home or the cursor keys.
or  Use the scroll bars along the right and bottom edges of the window to
move the window around the tree area.

Selecting Go to family or F9 will bring up a Select Dialog with which to
select the family to move to. The tree area window will then display a new
area of the tree with the selected family in the centre.

If you want to scroll the tree area window while repositioning or placing
families, move the cursor right up to the edge of the window. The window
will scroll in small increments and you can scroll in larger jumps by
holding down the Ctrl key.


2.5.2 Choosing screen fonts
---------------------------

See: Choosing fonts (2.4.12)


2.5.3 Using the timeline window
-------------------------------

You can display or hide the Timeline Window by using the Timeline command in
the View menu or by clicking on the [GRAPHIC] timeline button in the button
bar. You can also hide the Timeline Window by selecting the Hide command in
its system menu.

The Timeline Window shows chronologically sorted dates from two sources. (a)
it shows the date/place of marriage and divorce of all the currently
selected families as well as the date/place of birth, baptism, death and
burial of all the people associated with those families, ie. parents and
children. (b) the window shows historical events taken from the TIMELINE.TML
file between the earliest (a) date less one year and the most recent (a)
date plus one year. Data from the TIMELINE.TML can be excluded by using the
"Include timeline file" option in Options|Preferences.

You can select new families whilst the Timeline Window is displayed and Kith
and Kin will automatically update the window. You can also resize the window
in the normal manner.

You can highlight all the dates in the Timeline Window associated with a
particular person by clicking on any line in the Window which contains that
person. So to highlight the birth, baptism, marriage and death dates of
Thomas GORDON you could click on "23 Sep 1810 : [P407] Thomas GORDON
baptised at Kinross". To change the highlight to another person simply click
on someone else's entry. You can clear the highlighting by clicking the
right mouse button anywhere in the Timeline Window.

The Timeline Window uses the fonts selected in Options|Fonts.

Registered users of Kith and Kin can modify the contents of TIMELINE.TML by
using the TimeGen utility. See the TimeGen help file for details.


2.5.4 Selecting families
------------------------

Family rectangles are displayed on the screen like this [GRAPHIC]

Several operations require that you select one or more families so that they
are highlighted like this [GRAPHIC]


To highlight a single family rectangle click the left mouse button on it. To
highlight several family rectangles at once hold down the Shift key while
clicking the left mouse button on each family rectangle in turn. You can
also select several families by dragging a marquee around them. Do this by
holding the left mouse button not on a family rectangle and then dragging. A
dashed rectangle will appear and should be positioned around the required
families before releasing the mouse button. The marquee can be used in
conjunction with the Shift key to add more selections.

Highlighted family rectangles may be moved around the tree area by dragging
the outlines to a new position. If you want to scroll the tree area window
while repositioning families, move the cursor right up to the edge of the
window. The window will scroll in small increments and you can scroll in
larger jumps by holding down the Ctrl key.

See also: Selecting families by relationship (2.5.5).


2.5.5 Selecting families by relationship
----------------------------------------

From the Edit menu select Select families.

You can automatically select groups of families on the screen based on their
relationship to each other. This is useful when trying to navigate a large,
complex tree or when selecting part of the tree for printing, exporting,
etc.

You can select which type of selection to make by double-clicking on one of
the following options.

All:
Selects all families.

Descendants:
Selects all families containing people descended from any person in the root
family. The cursor changes to[GRAPHIC] indicating that you must now click on
a root family to complete the selection.

Ancestors:
Selects all families containing people who are ancestors of any person in
the root family. The cursor changes to[GRAPHIC] indicating that you must now
click on a root family to complete the selection.

Direct line:
Selects families on a direct line from one family to a second family. This
selection requires that you click on two different families, one after the
other, when the cursor is[GRAPHIC]. Watch the status line at the bottom of
the Kith and Kin window for instructions. If the two selected families are
not linked, no selection is made.

If you click on nothing or carry out any other command while the cursor
is[GRAPHIC] the selection command will be cancelled.


See also: Selecting families. (2.5.4)


2.5.6 Zooming in and out of the tree area
-----------------------------------------

You can zoom in and out of the Tree Area on the screen.

Zoom out by clicking on the [GRAPHIC] zoom out button on the button bar.
Zoom in by clicking on the [GRAPHIC] zoom in button on the button bar.

You can use the View menu to select a standard (100%, 50%, 25%, 10%) or
other magnification or press Ctrl+N to return to normal viewing.

To speed up the display of family rectangles on the screen at smaller
magnifications you can set a limit below which the text and person icons
will not be displayed. Do this in Options|Preferences.

Custom view
Enter a percentage magnification between 10% and 100%.

100% is full (normal) size and 10% is one-tenth size.

To speed up the display of family rectangles on the screen at smaller
magnifications you can set a limit below which the text and person icons
will not be displayed. Do this in Options|Preferences.


2.5.7 Snapping families to a grid
---------------------------------

Either  From the Options menu select Snap to grid.
or  Click on the [GRAPHIC] grid button on the button bar

Kith and Kin has an invisible grid which can help you position family
rectangles vertically. When the grid is on, dragged family rectangles will
snap into position along the horizontal lines on the grid so that all the
family rectangles line up.

The grid button on the button bar can be used to turn the grid on or off.
The status line at the bottom of the screen will tell you which has
happened.

2.6 General
-----------


2.6.1 Entering dates
--------------------

Dates must be entered in the input format defined in Options|Preferences.
The dates which follow are in the DD-MMM-YYYY format.

The following dates are valid:
25-Dec-1995
1-Jan-1996
25-Dec-1 BC

Where part of the date is unknown "?" may be substituted. Note that the year
may not be omitted:
??-Dec-1995
??-???-1995
?-?-1995

The standard GEDCOM date modifiers may be used to indicate About, Before,
After and Estimated:
ABT 25-Dec-1995
BEF 25-Dec-1995
AFT 25-Dec-1995
EST 25-Dec-1995

A phrase may be entered in place of a date by placing an apostrophe before
the text but phrases are not used in date calculations:
'Sometime later

The day and month descriptions (January, Sunday, etc) can be non-English if
the date descriptions are changed in the KITHKIN.INI file.


2.6.2 Editing notes
-------------------

Kith and Kin supports two types of notes, internal and external. Both types
are maintained from the Notes dialog.

Internal notes:

Internal notes are stored as part of a Kith and Kin tree file. The notes may
be edited in a similar manner to the Windows Notepad editor.

The standard edit functions Undo, Cut, Copy and Paste are provided in the
dialog's system menu.

Use the Find button to search for a piece of text in the notes. If you want
upper and lower case letters to match exactly, set Case Sensitive. Once a
piece of text has been found you can search for further occurrences of the
same piece of text by selecting the Find Next button.

To search for and replace a piece of text with new text, use the Replace
button. Set Replace All to replace every occurrence of the search text.

Lines will break automatically at the right hand edge of the notes dialog
and at the right hand margin of printed reports so you should only enter a
hard return <ENTER> at the end of paragraphs.

See also: Database limits (3.1.7)


External notes:

External notes are stored in separate text files (.TXT) which you create and
maintain using a separate text editor or word processor (eg. Windows
Notepad). Kith and Kin stores links to these notes files.

You can start the application which will edit notes files from Kith and Kin
if you set up the "Notes file editor" option in Options|Preferences.
To maintain links to notes files, click on the  files button. This opens up
the External Notes Files dialog.

Click on the Add button to add a new link. It does not matter if the file
does not exist, you can either create it now or later outside of Kith and
Kin. You can give the file any name you like but we suggest that, for
simplicity, you use the P or F code as the file name, eg. a notes file for P
234 might be P234.TXT.

You can have links to as many notes files as you like for each person or
family. You can even have more than one link to the same file. When notes
are printed as part of a Details report the internal notes come first
followed by the contents of any notes files in the order that the file names
appear in the External Notes Files dialog.

To edit a notes file either click on its file name in the list and click on
the Edit button or double click on its file name.

You can delete the link to a notes file by using the Delete button. This
only deletes the link, not the file.


2.6.3 Working with objects
--------------------------

You may link or embed one or more objects in each person or family. The
objects may be created, played, edited, deleted, copied to the clipboard or
printed as part of a Family Details or Person Details document.

Using the Paste Link, Paste or Insert commands will insert a new object into
the objects list. The object will be inserted before the currently selected
object or added to the end of the list if there is no current selection.

Linking objects:
Start the application which contains the object to be linked. Select the
object and copy it to the clipboard using the COPY command. Switch to Kith
and Kin and open the Objects Dialog which is going to receive the object.
Select the Paste link command in the dialog's system menu. The object will
be inserted into the objects list. If the Paste link command is not
available it probably means that the object's source document has not been
saved.

Embedding objects:
Start the application which contains the object to be embedded. Select the
object and copy it to the clipboard using the Copy command. Switch to Kith
and Kin and open the Objects Dialog which is going to receive the object.
Click on the paste button or select the Paste command in the dialog's system
menu. The object will be inserted into the objects list.

Creating new objects:
Objects may be embedded by starting the source application within Kith and
Kin.
To do this select the insert button. Select an object from the available
object types in the Insert Object Dialog. The associated application will
start and you may create an object within it. When you exit the source
application the object will appear in the objects list.

Editing and playing objects:
The Object command in the dialog's system menu will be different for each
object type. Select the object command appropriate to the action which you
wish to carry out. The commands invariably include Edit and sometimes
additional commands such as Play (eg. for sound objects) are available.
Double-clicking the left mouse button on an object will perform the default
action for that particular object type. Normally this is Edit but it will
vary depending on the object type (eg. Play for sound objects).

Copying objects:
Select an object from the objects list. Select the Copy command in the
dialog's system menu. This will copy the object to the clipboard from which
it may be pasted to another objects list or a different application. If you
want to delete the object from the list at the same time, use the Cut
command instead of Copy.

Deleting objects:
Existing objects may be deleted from the objects list by selecting the
object delete button.


Each object in the objects list has the following attributes.

Description:
A short description of the object, initially set to the object type.

Print object with notes:
When set, the object is printed full-size (within the defined margins) along
with any notes belonging to the appropriate person or family in the Family
Details or Person Details document.


See also: Known incompatibilities (3.1.9)

Insert Object Dialog
The list includes all types of OLE object which exist on your system. Select
the object to insert into the objects list and select the OK button or
double-click the left mouse button on an item.

The appropriate application will start to allow you to edit the object which
has now been added to the object list. Note that an object created from this
dialog is always embedded into the tree.


2.6.4 Searching for a piece of text
-----------------------------------

Either  From the Search menu select Text search.
or  Press F8.
or  Click on the [GRAPHIC] text search button in the button bar.

This will bring up the Text Search dialog which will perform a search
through the entire tree based on the selection of the following options.
When the search is complete, a list of people and/or families is displayed.
To edit a person or family from the list either double-click the left mouse
button on the item or select first the item and then the edit button.

Search for:
Enter the text which is to be searched for.

Case sensitive:
If set, the search will find text which exactly matches the sequence of
upper and lower case letters in the search text otherwise the case of both
the search text and searched text is ignored.

The following options specify which fields in the tree are to be searched
through. One or more may be set.

Family - Marriage:
The place of marriage of a family's parents.

Family - Divorce:
The place of divorce of a family's parents.

Family - Notes:
The notes associated with a family. Both internal and external notes are
searched.

Person - Name:
A person's surname and firstnames.

Person - Aliases:
All of a person's alias details in each of their aliases, ie surname,
firstnames and date of change.

Person - Birth:
The place of birth of a person.

Person - Baptism:
The place of baptism of a person.

Person - Death:
The place of death of a person.

Person - Burial:
The place of burial of a person.

Person - User defined field 1:
Data as defined by the user. If no description for this field has been set
up in Options|Preferences then the check box label will be blank.

Person - User defined field 2:
Data as defined by the user. If no description for this field has been set
up in Options|Preferences then the check box label will be blank.

Person - Notes:
The notes associated with a person. Both internal and external notes are
searched.


2.6.5 Searching for dates
-------------------------

Either  From the Search menu select Date search.
or  Press Shift+F8.
or  Click on the [GRAPHIC] date search button in the button bar.

This will bring up the Date Search dialog which will perform a search
through the entire tree based on the selection of the following options.
When the search is complete, a list of people and/or families is displayed.
To edit a person or family from the list either double-click the left mouse
button on the item or select first the item and then the edit button.

Date options:
You may select either an exact date match with the given date, dates which
fall before the given date, dates which fall after the given date and dates
which fall between two given dates.

Dates must be entered in the currently selected input format.

It is possible to enter partial dates to be matched. For instance requesting
an exact match with "? Jan 1950" will result in dates from 1 Jan 1950 to 31
Jan 1950 inclusive; before "? Jan 1950" will give dates up to and including
31 Dec 1949.


The following options specify which fields in the tree are to be searched
through. One or more may be set.

Family - Marriage:
The date of marriage of a family's parents.

Family - Divorce:
The date of divorce of a family's parents.

Person - Birth:
The date of birth of a person.

Person - Baptism:
The date of baptism of a person.

Person - Death:
The date of death of a person.

Person - Burial:
The date of burial of a person.


2.6.6 Searching for people in limbo
-----------------------------------

From the Search menu select People in limbo.

The program will search the tree for all people who are neither parents nor
children in any family and therefor cannot be accessed via the family
rectangles in the tree area.

When the search is complete, a list of people is displayed. To edit a person
from the list either double-click the left mouse button on the item or
select first the item and then the edit button.


2.6.7 Searching for date errors/inconsistencies
-----------------------------------------------

Kith and Kin will check the entire tree for impossible and improbable date
entries. For instance a person should not have a birth date of 28 May 1960
and a death date of 1 Apr 1951.
From the Search menu select Date errors.
Kith and Kin will commence the search and display any resulting errors.
When the search is complete, a list of people and/or families is displayed.
To edit a person or family from the list either double-click the left mouse
button on the item or select first the item and then the edit button.
You can pre-define which criteria you would like to use for the date error
search by using Options|DateErrorSetup.

Date error setup
From the Options menu select Date error setup.
This command lets you define which criteria Kith and Kin should use when
carrying out a Date Error Search.
The following criteria may be selected and hence regarded as errors. Where a
date has not been entered, the error check is not done.
Person:

Baptism before birth: The baptism date comes before the birth date.

Death/burial before birth/baptism: The death date comes before the birth
date. The burial date will be used if the death date has not been entered.
The baptism date will be used if the birth date has not been entered.

Over ? years old at death/burial: The person was more than the given number
of years old at death (the default is 150 years). The baptism date will be
used if the birth date has not been entered. The burial date will be used if
the death date has not been entered. If no death or burial date has been
entered Kith and Kin will check today's date to see if the person could
still be alive.

Family:

Marriage/divorce before birth/baptism of parent: Marriage occurred before
the birth of either parent. The baptism date will be used if the birth date
has not been entered. The divorce date will be used if the marriage date has
not been entered.

Death/burial of parent before marriage/divorce: Marriage occurred after the
death of either parent. The burial date will be used if the death date has
not been entered. The divorce date will be used if the marriage date has not
been entered.

Divorce before marriage: The divorce date comes before the marriage date.

Child born/baptised before mother is ? years old: At least one child was
born before the mother was the given number of years old (the default is 10
years). The baptism date of the child will be used if the birth date has not
been entered. The baptism date of the mother will be used if the birth date
has not been entered.

Child born/baptised after mother is dead/buried: At least one child was born
after the mother was dead.  The baptism date of the child will be used if
the birth date has not been entered. The burial date of the mother will be
used if the death date has not been entered.

Child born more than ? weeks after father's death: At least one child was
born more than the given number of weeks after the father's death (the
default is 40 weeks).  The baptism date of the child will be used if the
birth date has not been entered. The burial date of the father will be used
if the death date has not been entered.


2.6.8 Searching for events of a particular day
----------------------------------------------

From the Search menu select On this day.

The "On this day" function searches through the tree for all dates which
match the specified day of the year. The default entry is today's date but a
new day and/or month may be chosen.

Click on the [GRAPHIC] search button to commence the search. When the search
is complete, a list of people and/or families is displayed along with a
description of the qualifying events.


2.6.9 Viewing tree statistics
-----------------------------

From the View menu select Statistics.

Kith and Kin will display various interesting statistics about the current
tree. These are:

Filename:
Full path name of the current tree.

File size:
Current file size in bytes. This is read from the disk so you should use
File|Save before viewing the statistics to get a true value.

People:
Total number of people and of males and females.

Families:
Total number of families.

Generations:
Longest direct line with the responsible root ancestor.

Earliest date:
Earliest recorded date.

Biggest family:
Family with the highest number of children (may be more than one family).

Oldest person:
Longest lived person. People with no death or burial dates have their death
estimated using the "Over ? years old at death/burial" value in
Options|DateErrorSetup.


2.6.10 Finding the relationship between two people
--------------------------------------------------

Kith and Kin will calculate the relationship (if any) between any two people
in the current tree.

From the View menu select Relationship.

Kith and Kin will display a Select Dialog from which to choose the first
person. The program will next display another Select Dialog from which to
choose the second person. The order in which you choose the two people is
not important.

Kith and Kin then displays their relationship. Statements such as
"great3grandson" indicates "greatgreatgreatgrandson".


2.6.11 Choosing date formats
----------------------------

See Setting preferences (2.6.13)


2.6.12 Handling foreign languages
---------------------------------

The names of months, weekdays and all strings used in reports are read from
the file KITHKIN.INI when Kith and Kin first starts up. These entries can be
modified if you require translation into another language by using a text
editor or word processor.

To rename the months, substitute for "January" the appropriate month name.
Do the same for "February" and so on. Do not modify anything which comes
before "=" or is in "[ ]". You can also modify the weekday names and report
strings.

After making changes and saving KITHKIN.INI back to disk you should exit and
restart Kith and Kin for the changes to take effect.

The default KITHKIN.INI file looks like this:

[Months]
1=January
2=February
3=March
4=April
5=May
6=June
7=July
8=August
9=September
10=October
11=November
12=December

[Days]
1=Sunday
2=Monday
3=Tuesday
4=Wednesday
5=Thursday
6=Friday
7=Saturday


[Reports]
Born=Born
Baptised=Baptised
Died=Died
Buried=Buried
Married=Married
Divorced=Divorced

Born2=b.
Baptised2=bap.
Died2=d.
Buried2=bur.
Married2=m.
Divorced2=div.

Surname=Surname
Firstnames=Firstnames
BirthD=Date of birth
BirthP=Place of birth
BapD=Date of baptism
BapP=Place of baptism
DeathD=Date of death
DeathP=Place of death
BuriD=Date of burial
BuriP=Place of burial
ChildF=Child's family
MarrD=Date of marriage
MarrP=Place of marriage
DivD=Date of divorce
DivP=Place of divorce
Father=Father
Mother=Mother

At=at
Unknown=Unknown
Alias=Alias
Parents=Parents
Children=Children
Family=Family
Desc=Descendants of
Anc=Ancestors of
Tree=Tree
Index=Index
IndexF=Index to Families
IndexP=Index to People
Census=Census report for
Missing=Missing Data Report
Timeline=Timeline

Start=Start of
End=End of


For example part of a Dutch KITHKIN.INI would look like:

[Reports]
Born=Geboren
Baptised=Gedoopt


2.6.13 Setting preferences
--------------------------

From the Options menu select Preferences.

This will bring up the Preferences Dialog and the following options may be
set.

Date formats
Kith and Kin allows you to choose which of several available date formats it
should use to verify dates which you enter and to format dates for output.

The date input formats are:

DD MM YYYY  eg. 25 12 1995
DD MMM YYYY  eg. 25 Dec 1995
MM DD YYYY  eg. 12 25 1995
MMM DD YYYY  eg. Dec 25 1995
YYYY MM DD  eg. 1995 12 25
YYYY MMM DD  eg. 1995 Dec 25

An input format definition must also include a separator. In the examples
above the separator is a space but any character may be used. The separator
must be the same character in both positions.

eg.  25/12/1995   25-12-1995   25.12.1995

The date output formats are:

(any of the input formats above plus...)
DD MMMM YYYY  eg. 25 December 1995
MMMM DD YYYY  eg. December 25 1995
WWWW DD MMMM YYYY  eg. Monday 25 December 1995
WWWW MMMM DD YYYY  eg. Monday December 25 1995

These four output formats differ from the input formats in that they omit
any "?"s from the date, eg. December 1995.

As you select a different format or change a separator, Kith and Kin
displays a sample date in the selected format.

Users who need to use foreign-language versions of month names, etc can
modify the entries in the KITHKIN.INI file.

Marriage produces wife's alias:
When a person is identified as the mother of a family an alias is
automatically generated comprising her married surname, her firstnames and
the date of marriage. This alias will not be removed automatically in the
event of a mother's deselection.

Display large objects:
The image of a large object may take a while to draw into the objects list,
depending on the speed of your PC. To overcome this problem you may display
a simple grey rectangle in the list in place of the image of  large objects
by turning this option off. Changing this option does not affect the
contents of the object or the way it is printed.

Sort children/marriages:
Kith and Kin will automatically sort children in a family (and marriages of
a person) by date if this option is set. If a birth date for a child has not
been entered, the baptism date will be used if present.

Include timeline file:
Allows you to choose whether to include historical dates from the
TIMELINE.TML file in the timeline window.

Display text to ? %:
To speed up the display of family rectangles on the screen you can set a
magnification limit below which the text and person icons will not be
displayed.

User defined field names:
The Person Data Dialog has two fields which you can set up to hold any data
you like. You should enter the names of the fields and any associated GEDCOM
tags here.

For example, if you wanted to store the person's occupation in field one,
enter "Occupation" at 1 and "OCCU" in the corresponding GEDCOM tag field.
Now when you open a Person Data Dialog you will see an Occupation field
which can be filled in.

The following GEDCOM tags are valid:
  REFN  *Reference number.
  TITL  *Title.
  CAST  Caste.
  EDUC  Education.
  NATI  Nationality.
  OCCU  Occupation.
  PROP  Possessions.
  RELI  Religion.
  SIGN  Signature info.
  SSN  Social security number.

* denotes valid PAF GEDCOM tag.

Other tags are defined in GEDCOM standard but are not valid in PAF. Tags are
always treated as level 1 after 0 INDI with no subordinate levels only and
users should ensure that any data assigned to a GEDCOM tag conforms to any
formatting requirements for that tag.

Notes file editor:
Enter the full pathname of an program to use to edit external notes files.
You can click on the Browse button to search for a program on your hard
disk. For example, if you want to use Windows Notepad, you would look in the
C:\WINDOWS\ directory for a file called NOTEPAD.EXE. The full pathname would
then be C:\WINDOWS\NOTEPAD.EXE.

Kith and Kin executes your text editor by using the program filename given
here followed by the name of the notes file. Your text editor must accept a
command line of this format.


2.6.14 Re-using codes from deleted people/families
--------------------------------------------------

From the Edit menu select Re-use code.

Kith and Kin allocates the "P" and "F" codes automatically when you add a
new person or family. When you delete an existing person/family or click on
Cancel during an addition, the P or F code is discarded.

In normal use you do not have to worry about the fact that Kith and Kin will
discard codes. They are simply unique identifiers used to make selecting
people and families easier and they do not have to be strictly sequential.

However, in some special circumstances you may wish to add a new person or
family using one of the discarded codes. This may be because you already
have a numbering system for your data which you want to continue to use in
Kith and Kin.

To reuse a discarded P or F code simply double-click on the required code in
the "Re-use person/family code" dialog to add a person or family using that
code. Only codes which have previously been discarded from the current tree
are available.


2.6.15 Exiting from the program
-------------------------------

Either  From the File menu select Exit.
or  Press Alt+F4.

This command will check to see if the current tree needs to be saved before
exiting the program.

============================================================================
3 REFERENCE
===========

3.1 General
-----------


3.1.1 Person data
-----------------

The Person Data Dialog allows the addition, editing and display of a
specific person's data.


Person Data - Code
The code is the letter 'P' followed by a number which uniquely identifies a
particular person. The code is assigned automatically and is not necessarily
the next in sequence.

Person Data - Surname
The surname of the person (normally the surname at birth). Characters are
converted to uppercase.

Person Data - Firstnames
The first or christian names of the person.

Person Data - Alias
Selecting the alias button will bring up the Alias Dialog.

If the appropriate preference is set, an alias will be automatically added
to the mother of a family comprising her married surname, her firstnames and
the date of marriage. This alias will not be removed automatically in the
event of a mother's deselection.

Person Data - Gender
A gender (male or female) must be supplied for the person. Only males may
become fathers and females mothers.

Person Data - Birth
The date and place of birth of this person. The date must be entered in the
input format defined in Options|Preferences.

Person Data - Baptism
The date and place of baptism or christening of this person. The date must
be entered in the input format defined in Options|Preferences. Baptism dates
are used in lieu of birth dates if no birth date is present when Kith and
Kin is doing date calculations.

Person Data - Death
The date and place of death of this person. The date must be entered in the
input format defined in Options|Preferences.

Person Data - Burial
The date and place of burial of this person. The date must be entered in the
input format defined in Options|Preferences.

Person Data - User defined fields
These two fields may be configured to contain any data the user desires. Use
Options|Preferences to set the descriptions of these fields.

Person Data - Child of Family
A family identified as the family of which this person is a child. The names
and marriage details of the parents are displayed and may be scrolled by
clicking the cursor in the display field and using the left and right arrow
keys.

A family may be identified as a child of family if it already exists in the
tree by selecting the child of family identify button.

A family which does not yet exist in the tree may be added by selecting the
child of family add button. This will bring up a Family Data Dialog.

If a child of family exists for this person, its Family Data may be edited
or displayed by selecting the child of family edit button.

If a child of family exists for this person, it may be deselected by
selecting the child of family remove button. The option of deleting the
family from the tree is given at this time.

Person Data - Marriages
A list of families identified as having resulted from marriages of this
person. The names and marriage details of each families parents are
displayed.

A family may be identified as a marriage of this person if it already exists
in the tree by selecting the marriage identify button. With the "Sort
children/marriages" option off, the new marriage is inserted into the list
before the currently selected marriage (or at the end if none is selected).
If the "Sort children/marriages" option is on, the new marriage is inserted
into the list in the correct position based on the marriage date (or divorce
date if marriage has not been entered).

A marriage which does not yet exist in the tree may be added by selecting
the marriage add button. This will bring up a Family Data Dialog. The new
marriage is inserted into the list in the same way as "identify" above.

The Family Data of marriages in the list may be edited or displayed by first
selecting the family's name and then selecting the marriage edit button or
by double-clicking the left mouse button on the family's name.

Families may be deselected as resulting from a marriage of this person by
first selecting the family's name and then selecting the marriage remove
button. The option of deleting it from the tree is given at this time.

To identify or add a marriage to the end of the list, with the "Sort
children/marriages" option off, it is necessary to have no marriages
selected in the list. The marriage highlight off button is provided to
achieve this.


3.1.2 Family data
-----------------

The Family Data Dialog allows the addition, editing and display of a
specific family's data.


Family Data - Code
The code is the letter 'F' followed by a number which uniquely identifies a
particular family. The code is assigned automatically and is not necessarily
the next in sequence.

Family Data - Father
A person identified as the father for this family. His name and birth
details are displayed and may be scrolled by clicking the cursor in the
display field and using the left and right arrow keys.

A person may be identified as father of this family if he already exists in
the tree by selecting the father identify button.

A father who does not yet exist in the tree may be added by selecting the
father add button. This will bring up a Person Data Dialog.

If a father exists for this family, his Person Data may be edited or
displayed by selecting the father edit button.

If a father exists for this family, he may be deselected as father of this
family by selecting the father remove button. The option of deleting him
from the tree is given at this time.

Family Data - Mother
A person identified as the mother for this family. Her name and birth
details are displayed and may be scrolled by clicking the cursor in the
display field and using the left and right arrow keys.
A person may be identified as mother of this family if she already exists in
the tree by selecting the mother identify button. An alias may be generated
automatically if the preference is set.

A mother who does not yet exist in the tree may be added by selecting the
mother add button. An alias may be generated automatically if the preference
is set. This will bring up a Person Data Dialog.

If a mother exists for this family, her Person Data may be edited or
displayed by selecting the mother edit button.

If a mother exists for this family, she may be deselected as mother of this
family by selecting the mother remove button. The option of deleting her
from the tree is given at this time.

Family Data - Marriage
The date and place of marriage of the parents of this family unit. The date
must be entered in the input format defined in Options|Preferences.

Family Data - Divorce
The date and place of divorce of the parents of this family unit. The date
must be entered in the input format defined in Options|Preferences.

Family Data - Children
A list of people identified as children of this family. Their names and
birth details are displayed.

A person may be identified as a child of this family if (s)he already exists
in the tree by selecting the child identify button. With the "Sort
children/marriages" option off, the new child is inserted into the list
before the currently selected child (or at the end if none is selected). If
the "Sort children/marriages" option is on, the new child is inserted into
the list in the correct position based on his/her date of birth (or date of
baptism if birth has not been entered).

A child who does not yet exist in the tree may be added by selecting the
child add button. This will bring up a Person Data Dialog. The new child is
inserted into the list in the same way as "identify" above.

The Person Data of children in the list may be edited or displayed by first
selecting the child's name and then selecting the child edit button or by
double-clicking the left mouse button on the child's name.

Children may be deselected as belonging to this family by first selecting
the child's name and then selecting the child remove button. The option of
deleting him/her from the tree is given at this time.

To identify or add a child to the end of the list, with the "Sort
children/marriages" option off, it is necessary to have no children selected
in the list. The child highlight off button is provided to achieve this.


3.1.3 Alias Dialog
------------------

A person may have several aliases.

Aliases are added by entering the surname, firstnames and date of change
then selecting the add button. The date must be entered in the input format
defined in Options|Preferences.

Edit an alias by first selecting the alias from the list then selecting the
edit button or by double-clicking the left mouse button on the alias. This
will copy the data into the edit boxes where it may be changed. Press return
to put the alias back into the list.

An alias may be deleted by first selecting the alias from the list then
selecting the delete button.


3.1.4 Select dialog
-------------------

The select dialog is displayed in various circumstances when an action has
been requested which acts on a specific family or person, eg. deleting a
person or printing descendants.

Selection may be done by either entering a code number (digits only, do not
enter the P or F) or selecting from the list of families or people. Pressing
a letter key (A-Z) will scroll down the list until a name beginning with
that letter is found.


3.1.5 Keyboard / Mouse key assignments
--------------------------------------

Keyboard
F1  Help  Open the Kith and Kin help file at the contents topic
Ctrl+F1  Help search  Search for keywords in the Kith and Kin help file
F2  Save  Save the current tree (not available for untitled trees)
Alt+F4  Exit  Exit Kith and Kin

F5  Edit person  Edit an existing person's data
Ctrl+F5  Add person  Add a new person to the tree
Shift+F5  Person notes  Add or edit a person's notes
Alt+F5  Person objects  Add or edit a person's objects

F6  Edit family  Edit an existing family's data
Ctrl+F6  Add family  Add a new family to the tree
Shift+F6  Family notes  Add or edit a family's notes
Alt+F6  Family objects  Add or edit a family's objects

F8  Text search  Search for a piece of text
Shift+F8  Date search  Search for dates

F9  Go to family  Scroll the tree area to a specific family
Ctrl+A  Select all  Select all family rectangles
Ctrl+N  View|Normal  Normal view (100%)
Ctrl+O  View|Other  Custom view

PageUp  Scroll page up  Moves the tree area window up one page
PageDn  Scroll page down  Moves the tree area window down one page
Tab  Scroll page right  Moves the tree area window right one page
Shift+Tab  Scroll page left  Moves the tree area window left one page
Home    Scroll to Startup family (if any)
Left, right  Scroll left or right
Up, down  Scroll up or down

Dialog control :
Alt+Z  OK  Same as clicking OK button.


Mouse
Tree area control :
Left  Select family  Select a family (hold to drag to new position)
Double Left  Edit family  Edit a family's data
Shift+Left  Select families  Select more than one family
Ctrl+Left  Scroll page  Moves tree area in large jumps when dragging
families

Right  Family summary  Displays details of the family under the cursor
Timeline window control :
Left  Select person  Highlights all occurrences in the timeline of a
particular person.
Right  Clear selection  Clears highlights.


3.1.6 Version information
-------------------------

This is a list of new features, enhancements and bug fixes which is updated
with the release of each new version of Kith and Kin. Any last minute bug
fixes are included here and may not be present in the flyers or readme
files.

Tree (.TRE), options (.OPT) and KITHKIN.INI files created with earlier
versions of the program may require conversion before they can be used with
this version. A data file conversion program (KKCONV) is supplied with all
registered versions of Kith and Kin.


Version 3.11  December 1996

Bug-fix release.
Printing a Census Report containing people with a place field entry but no
corresponding date field entry caused a crash at 0005:4E91 - fixed.
Large notes running over a page break in details/census reports sometimes
overprinted the last line of the page - fixed.
External notes printed in details/census reports were cut off at 255
characters per line - fixed.


Version 3.1  November 1996

Export delimited text files for transfer to databases.
Indented descendant tree printout added (text only).
Missing data report added.
Tree Layout print will now print all or only selected families.
Family Details report modified to make it clearer who owns details and
notes.
You can now search on dates.
Now supports links to external notes files in addition to internal notes.
Select family boxes on screen by using All, Descendants, Ancestors or Direct
Line.
Press a letter key to scroll down the Selection Dialog list.
GEDCOM input/output now compatible with "standard" V5.5. Also supports
foreign DOS code pages.
Command to re-use P and F codes from deleted people and families added.
OK hot-key for dialogs (ALT+Z) added.
New Timeline option to ignore dates from Timeline file.
Family summary window now uses output date format instead of input date
format.
"Start of" and "End of" in the timeline can now be customised in
KITHKIN.INI.
View|Other hot-key is now Ctrl+O to avoid conflicts in WIN95.
Paste button added to Objects Dialog.
System menus in Objects and Notes dialogs did not contain correct commands
in WIN95 - has been fixed.
WIN95 fed a blank page at the end of each printout - fixed.
Date phrases over 60 chars caused a crash - has been fixed.
Status line now has text which doesn't disappear under another window.
The "Oldest person" in Options|DateErrorSetup was not being used in
calculations for the View|Statistics dialog - fixed.
New families appear on the screen in a "better" order.
Family/Person Details printout did not print details for spouses when the
"Details everywhere" option was set - fixed.
The order of a person's marriages was not saved in the Tree file - fixed.
Some GEDCOM files were being imported with marriages in the wrong order -
fixed.


Version 3.03a  June 1996

Help file now includes New Zealand registration point.


Version 3.03  February 1996

Bug-fix release.
Incorrect linkages printed in the Descendant Tree.
Some amendments to the User Guide, KITHKIN.TXT.


Version 3.02  January 1996

Bug-fix release.
Fixes some minor problems when exporting date phrases to a GEDCOM file.


Version 3.01  October 1996

Bug-fix release.
Kith and Kin could not find the timeline file TIMELINE.TML when launched
from a .TRE file in another directory.
Search|Text command would not find baptism, death and burial places.
Dual dates are now imported from GEDCOM files as text.
GEDERR.TXT file now reports invalid dates converted to text.
Individuals in GEDCOM files with no firstnames had their surname used as a
firstname.
Tree Layout print preview did not cancel properly.
The Descendant Tree printout incorrectly linked together children from
multiple marriages.


Version 3.0  September 1995

Date validation. All entered dates are checked using the "Input format"
selected in Options|Preferences.
Baptism and burial fields added to person data.
Two user-defined fields added to person data. Description of each field is
entered in Options|Preferences.
Divorce field added to family data.
Snap-to-grid function.
Auto-arrange children and marriages if the option has been selected in
Options|Preferences.
Zoom in/out on screen display. Text/icons displayed in family rectangles
only down to percentage defined in Options|Preferences to speed up display.
Print preview, from the File menu.
All text reports (Details, Indices, etc) can be sent to a text file instead
of the printer.
KITHKIN.INI holds descriptions for months, days and all report static text.
These can be changed by users requiring foreign-language output.
Timeline window. Displays events for currently selected families plus
appropriate events from TIMELINE.TML.
View|Relationship between two people.
"On this day" search.
View|Statistics display.
Date inconsistencies search. The parameters for this are defined in
Options|DateErrorSetup.
Timeline report.
Census report. Basically a Family Details report for a specific date.
Descendant and Ancestral Trees and Timeline printouts have user-defined
titles.
You can now drag a marquee around family rectangles on the screen to select
them.
Edit|SelectAll command added.
Shift + left mouse button in the Tree Area will now deselect a single
family.
Button bar.
New Options|Fonts dialog.
Customisable fonts for Screen (family rectangles), family summary window,
timeline window and timeline report. Census report uses Details report
fonts.
File|SaveAs GEDCOM now has an option to include Kith and Kin specific tags -
so that you can exclude them.
Selection dialog for people and families now sorts using dates if
person/family has the same name.
Spouse details added to Descendant Trees.
Baptism, burial, divorce and user-defined fields added to appropriate
reports.
Status line at bottom of main window for lengthy operations instead of
pop-up bargraph.
File|Open GEDCOM has an option to convert invalid dates to date phrases.
File|SaveAs GEDCOM will export user-defined fields if tag names supplied in
Options|Preferences.
File|Open GEDCOM now imports children/marriages in correct order.
Notes/Objects indicators in Person/Family Data Dialogs replaced with button
highlights.
Tree Layout now prints over more than one page and has the option to print
children icons or turn off the dotted lines for females.
Range "from" and "to" boxes are now correctly greyed out in print dialogs
when "Range" is not selected.
Aspect ratio of the objects displayed in the Objects Dialog is now correctly
maintained.
The Kith and Kin help file is now available in text format as KITHKIN.TXT
for sending straight to the printer.


3.1.7 Database limits
---------------------

You can have up to 16383 people and families combined.
The size of the tree area is approx. 200 families wide by 350 high.
The maximum number of characters which can be held in each person or family
notes is 9500.
The Descendant and Ancestral Tree Prints will handle up to 80 generations in
a single printout.
Ultimately, the total amount of tree data will depend on the amount of
available memory (RAM) in your PC. However, a 4Mb PC with a 6Mb swapfile
(the standard setup) should be sufficient to hold the maximum tree size,
depending on the size and number of notes, objects and other Windows
applications running.
To some extent the speed of your PC will govern the usability of the
software with large amounts of data.


3.1.8 OLE error codes
---------------------

Occasionally Kith and Kin will display an error message "OLE operation
failed" and give an error code of the form <a>@<b>. The <b> number indicates
the location in the program where the error occurred and is only of use when
requesting support from us. The <a> number indicates the type of error from
the list below and may be helpful in pinpointing the cause of the error.

OLE errors are generally caused by removing an application from your system
which you used to link or embed an object  into Kith and Kin or by opening a
tree file created on another PC which contains objects which you don't have
the source application for. Other causes include installing an upgraded OLE
server which is not backwards compatible or corruption in the registration
database.

Kith and Kin uses OLE version 1.


The client application is Kith and Kin, the server is the program user to
link or embed the object.

Possible error codes:

3  The OLE function was called in real mode.
4  Either the OLE DLLs or the server could not allocate or lock memory.
5  An OLE stream error occurred; this is generally caused by a failure in
the client application's Get or Put callback functions.
6  A non-static object was expected by the OLE libraries.
7  There is critical data missing.
8  An error occurred while drawing the object.
9  The metafile specified is invalid.
10  The client application chose to cancel the metafile drawing.
11  The OLE libraries were unable to obtain the necessary data from the
clipboard.
12  The requested format is not available.
13  The object is not valid.
14  An invalid operation occurred.
15  An invalid protocol was specified as part of a parameter to an OLE API.
16  An invalid pointer was used.
17  The objects are not equal.
18  An invalid handle was encountered.
19  An error of unknown cause occurred.
20  An invalid class was specified.
21  An invalid command syntax was specified.
22  The data format requested is not available.
23  An invalid colour palette was specified.
24  This is not a linked object.
25  The client application's document contains objects.
26  An incorrect buffer size was passed to a function that places string
information in the calling function's buffer.
27  The document name contains an invalid drive letter.
28  The client application failed to establish a connection with a network
share on which the document is located.
29  An invalid name was passed to the function.
30  The server application failed to load the specified template.
31  The server application failed to create a new document.
32  The server application failed to create an embedded instance for the
object.
33  The server application failed to open the document; could also indicate
an invalid link.
34  The object is not open for editing.
35  OLECLI.DLL failed to start the server application.
36  The client application failed to establish communication with the server
application.
37  An error occurred while terminating the server application.
38  An error occurred in executing a DDE execute command.
39  An error occurred in showing the object.
40  An error occurred in executing a verb; this could also indicate an
invalid verb.
41  The server application could not provide the native data for the
specified item; this is usually because the item was deleted in the client
application.
42  A picture item could be missing or the server application doesn't
recognise the presentation format of the object.
43  The server application doesn't support renaming of the object.
44  The OLE DLLs failed to give the native data to the server application.
45  The server application failed to render the native data.
46  The server application failed to render the presentation data.
47  The client application is trying to block a server application that is
already blocked, or the client is trying to revoke a blocked server or
document.
48  The server application is not registered in the system registration
database.
49  The server application is trying to register the same document multiple
times.
50  Either the server or client is trying to perform an invalid task.
51  The object is out of date.
52  The client application containing the embedded object doesn't accept
updates.
53  An error occurred while trying to update the object in the client
application.
54  The server application doesn't understand the format given to its
SetData method.
55  The client application is trying to load a static object created in
another operating system.


3.1.9 Known incompatibilities
-----------------------------

OBJECTS
Some applications which produce objects for embedding or linking, do not
provide a picture image of the object. In these cases Kith and Kin will not
be able to embed or link the object to a person or family in the normal way.
You can, however, use the Windows Object Packager to associate an icon with
the object. This will then allow Kith and Kin to use the object as normal.
See the on-line help in Object Packager or your Windows documentation for
further details.


GEDCOM
Kith and Kin has problems importing GEDCOM files created by Pedigree.
Pedigree exports an older style of GEDCOM file which has no space character
between the cross-reference ids and certain tags. You can overcome this
problem by editing the GEDCOM file directly using NOTEPAD, a word processor
or other text editor. Search for the text "@INDI" and "@FAM" and replace
them with "@ INDI" and "@ FAM" respectively throughout the entire GEDCOM
file (do not enter the quote marks). Save the file and you will now be able
to import it into Kith and Kin successfully.


3.1.10 Supported GEDCOM data
----------------------------

Kith and Kin supports the PAF (Personal Ancestral File) variation of the
GEDCOM (Genealogical Data Communication) standard, as used by the majority
of genealogical programs. There are some quirks in PAF GEDCOM, which make it
different from the GEDCOM standard proper, and so there are no guarantees
that Kith and Kin will correctly read GEDCOM files not designed to be read
by PAF. Some enhancements have been made to bring Kith and Kin into line
with the GEDCOM V5.5 standard in so far as they do conflict with backwards
compatibility.

Fully supported tags: (have corresponding fields in Kith and Kin)
(* denotes tag excluded if "Kith and Kin specific data" check box is not
set)

Record  Tag  Description

HEAD    File header.
  SOUR  Source system.
  DEST  Destination system (PAF).
  DATE  Date of file.
  NAME  Name of file.
  CHAR  Character set. Kith and Kin assumes IBMPC unless a valid CHAR tag is
found. IBMPC, MACINTOSH and ANSEL sets are converted to ANSI for use in
Windows. Kith and Kin always exports in ANSI.
  _SFAM  *(Kith and Kin GEDCOM files only).
  SCHEMA  *Kith and Kin ignores this tag on import, but inserts a SCHEMA tag
in exported files to define Kith and Kin specific tags.

SUBM    File submitter.
  NAME  Submitter's name.
  ADDR  Submitter's address.
  PHON  Submitter's phone number.
  COMM  Comments.

INDI    Person data (individual).
  NAME  Firstnames and surname. If there is more than one NAME tag for a
particular person, the last one is regarded as the normal name and prior
ones are regarded as aliases.
  SEX  Gender, male or female (male is assumed if missing).
  BIRT  Date and place of birth.
  CHR  Date and place of christening/baptism.
  DEAT  Date and place of death.
  BURI  Date and place of burial.
  NOTE  Notes.
  FAMS  Family id of which this person is a parent.
  FAMC  Family id of which this person is a child.
  _BLOB  *(Kith and Kin GEDCOM files only).
  _OBJS  *(Kith and Kin GEDCOM files only).
  _UDF1  *(Kith and Kin GEDCOM files only).
  _UDF2  *(Kith and Kin GEDCOM files only).

FAM    Family data.
  HUSB  Person id of the father of this family.
  WIFE  Person id of the mother of this family.
  CHIL  Person id of a child of this family.
  MARR  Date and place of marriage.
  DIV  Date and place of divorce.
  NOTE  Notes.
  _FBLOB  *(Kith and Kin GEDCOM files only).
  _MBLOB  *(Kith and Kin GEDCOM files only).
  _PCODE  *(Kith and Kin GEDCOM files only).
  _PNAME  *(Kith and Kin GEDCOM files only).
  _FRECT  *(Kith and Kin GEDCOM files only).
  _OBJS  *(Kith and Kin GEDCOM files only).


Extra data tags: (are optionally inserted in notes)

Record  Tag  Description

INDI    Person data (individual).
  REFN  Reference number.
  TITL  Title.
  OCCU  Occupation.
  EDUC  Education.
  RELI  Religion.
  NATI  Nationality.
  CAST  Caste.

FAM    Family data.
  REFN  Reference number.

If a user defined field has a GEDCOM tag associated with it in
Options|Preferences then Kith and Kin will import or export the data in the
field accordingly. Only tags which appear at level 1 are suitable (all the
"Extra data tags" above are suitable). For instance, if a user defined field
has "Occupation" as its description and "OCCU" as its GEDCOM tag then any
occupation data will be exported from Person Data. Similarly, if the "OCCU"
tag appears in an imported GEDCOM file the associated data will be put in
the user defined field.

Any other tags encountered in an imported GEDCOM file are ignored but are
reported in the log file GEDERR.TXT.


3.1.11 Frequently asked questions
---------------------------------

Q  Why does the order of children in a family sometimes change after editing
the family?
A  If you have set the "Sort children/marriages" option in
Options|Preferences then Kith and Kin will try to sort children into order
of birth date. If some of the children have no birth/baptism dates Kith and
Kin will place them at the end of the list but cannot order them further. To
ensure that the order does not change, enter an estimated date for where
dates are missing, eg. EST ? ? 1800.

Q  When I select families which have dated events, why do they not appear in
the timeline window?
A  Make sure that the dates have not been entered with an apostrophe in
front of them, indicating that they are only to be treated as text. This is
particularly likely if you have converted from a previous version of Kith
and Kin.

Q  How can I get reports printed which have dates without "?"s when part of
a date is missing.
A  Use one of the last 4 date formats as an output format in
Options|Preferences. These 4 formats are specifically for outputting dates,
so although a person's birth date may have been entered as "? ? 1930" it
will appear in reports as "1930". You can edit the KITHKIN.INI file if you
do not like the months/weekdays spelt out in full.



3.1.12 Glossary
---------------

Tree area - the area in which the family tree appears. A selected part of
this area is displayed in the program's main window and the window may be
moved around the tree area to view different parts of the tree. The tree
area contains a family rectangle for every family and these may be
positioned to provide the best layout. The tree area may be printed using
the print tree command.

[GRAPHIC]
Family rectangle - a shape similar to the one above which is used for
selecting a particular family. F147 is the family code, GORDON is the
surname of the father and SCOTLAND is the surname of the mother. The blue
([GRAPHIC]) and pink ([GRAPHIC]) icons denote male and female members of the
family respectively, the two people along the top edge are the parents, the
seven along the bottom edge are the children. Parent Lines emanate from
appropriate people indicating links to other families. You can display a
summary of a family by holding down the right mouse button on it.

See also: Selecting families (2.5.4).

[GRAPHIC]
Parent Lines - lines indicating the relationships between families. Shown
here are (a) the father of family F146, (b) the mother of family F146 and
(c) the father of family F118 who is also the first child of family F146.
When moving family rectangles around the tree area, parent lines will follow
like rubber-bands.

Marriage - a family unit of which the current person is a parent. A person
may have no marriages or a list of marriages. The resulting families may or
may not have any children.

Child of family - identifies the family unit of which the current person is
a child. A person may or may not be the child of a family.

Child - a person who appears in the list of children of the current family.

Mother - a person who is identified as the mother of the current family.

Father - a person who is identified as the father of the current family.

Alias - an alternative name for a person along with the date on which the
alias was adopted. Characters are converted to uppercase for the surname.
Aliases are useful, for example, where a person was commonly known by a name
which was not their name at birth. You can use the alias to look up the
person in an printed index or selection dialog.

Object - a piece of information (typically a drawing, picture, slide, sound
etc) which has been created by a separate application and which has been
embedded in or linked to a person or family. You can use an object from any
application which supports OLE (Object Linking and Embedding).

System menu - also called the Control Menu. Each window has small pop-up
menu with commands to control the appearance of the window; usually Close,
Maximise, Move, etc. The Objects and Notes dialogs have had extra commands
added to their system menus. To access a window's system menu in Win3.1
click on the minus sign in the top left corner of the window. In Win95 click
on the icon in the top left corner or click the right mouse button on the
caption bar at the top of the window.

Linking - Linking an object to a person or family involves copying your
selected object from another application onto the clipboard and then pasting
the link into the person's or family's objects list. The primary difference
between linking and embedding is the location of the actual data for the
object. The data for a linked object is stored outside the tree file in a
separate source document, eg. a .BMP file for Paintbrush.

Embedding - Embedding an object in a person or family involves copying your
selected object from another application onto the clipboard and then pasting
it into the person's or family's objects list or creating a new object
directly. The primary difference between embedding and linking is the
location of the actual data for the object. The data for an embedded object
is stored inside the tree file.

============================================================================